Board management software is designed to facilitate the planning, execution, and monitoring of board meetings, making it a useful tool for companies of all sizes. It can enhance efficiency and governance by making collaborative workflows easier and by providing an audit trail for the actions taken during meetings. It also aids in streamlining administrative tasks, such as the preparation of agendas for board meetings and scheduling board meetings and distributing board materials. It also supports good governance practices, like taking important discussions and decisions into the agenda for meetings and including health and safety as a default agenda item.

Using an online board portal for meetings can help improve collaboration and communication between directors, as they can debate topics and exchange ideas in real-time using video or chat. It can also make it easier to upload and edit documents, and eliminates the necessity of physical books for board meetings as all of the necessary information can be found all in one place. Board management tools also streamline meeting preparation by giving directors the opportunity to review documents and previous minutes before the meeting is scheduled. They also help administrators to add relevant references in the virtual board book, allowing directors to instantly access them during the meeting.

It is crucial to think about how a board management program integrates with your company’s digital transformation strategy and goals. If stakeholders can appreciate the alignment of the new software with your company’s goals it will make the buy-in easier and the transition easier. It is also a good idea to look for a solution that offers an initial trial period to test it before signing up for a subscription.